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Administrative Assistant

Corporate Marketing & Comms

Location:  Guildford
Salary:  £11,838 to £13,595 Per Annum at 0.6 FTE
Permanent
Post Type:  Part Time
Advert Placed:  Wednesday 02 January 2019
Closing Date:  Sunday 20 January 2019
Interview Date:  To be confirmed
Reference:  081418-R

An opportunity has become available in our fast-paced and thriving Marketing department for an enthusiastic and adaptable individual to join the team as an Administrative Assistant. Along with colleagues, you will be the face of the department, meeting guests and directing enquiries accordingly.

The post holder for this position will be required to provide a broad administrative support service related to the work of the CMC (Corporate Marketing & Communications) and SMRA (Student Marketing, Recruitment & Admissions) departments including, but not limited to:

  • Coordinating meetings
  • Arranging catering
  • Room bookings
  • Stationery procurement
  • IT equipment ordering
  • Managing storage of materials
  • Assisting with minor facilities queries and assisting in the organisation of departmental away days and events
  • Make relevant travel bookings/ arrangements as requested.

The post holder will also assist the Senior Administrator in raising orders using the University’s Agresso system, processing all invoices, raising payments using the purchasing card and reconciling all entries on a monthly basis.

The successful candidate will have:

  • Broad experience in a secretarial or administrative role
  • Good interpersonal skills with an ability to communicate with people at all levels across the University, including a helpful and courteous manner
  • Experience of work requiring tact and diplomacy in dealing with confidential information.
  • Ability to plan, organise and use initiative and an ability to handle workload peaks calmly and effectively across a wide range of tasks
  • Wide range of IT skills and proficiency including MS office suite
  • The capacity to be able to cover the office hours of 15.00-17.30 daily. There is flexibility on the use of the remaining contractual hours.

The University of Surrey is amongst the highest achieving universities in the United Kingdom, having been awarded the Times/ Sunday Times University of the Year Award for 2016. We are ranked 10th in The Times Higher Education Table of Tables for UK universities in 2017, and we are the recipient of four Queen’s Anniversary Prizes.

In addition to a competitive salary you will receive 32 days annual leave/closure days and a great benefits package including pension and discounted membership to our world-renowned Surrey Sports Park.

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Further details:

For more information and to apply online, please download the further details and click on the 'apply online' button above.

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