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Studentships and Internships Administrator

Doctoral College

Location:  Guildford
Salary:  £13,222 to £14,803 per annum pro rata (0.5 FTE)
Post Type:  Part Time
Closing Date:  23.59 hours GMT on Sunday 25 February 2024
Interview Date:  Friday 08 March 2024
Reference:  007924

The University of Surrey is seeking a highly motivated and organised individual to join our Doctoral College team on a 0.5 FTE basis as a Studentships and Internships Administrator. The postholder will play a pivotal role in providing exceptional administrative support to the Doctoral College, ensuring the smooth running of the studentship and internships programmes, and contributing to the positive experience of our postgraduate researchers (PGRs).

The successful candidate will:

  • Seamlessly support the delivery of the end-to-end lifecycle of studentships, studentship-related competitions, and internship programmes
  • Develop and document clear standard operating procedures for the different funding competitions, ensuring a standard process is followed where possible
  • Collect and respond to feedback about competitions and contribute ideas for improvements
  • Maintain accurate records for internal and external reporting
  • Process routine financial transactions for the Doctoral College
  • Regularly review content on the Doctoral College webpages and assist in the refresh of new informative and engaging content
  • Act as a key ambassador for the Doctoral College when communicating with the wider university community

About you

We’re looking for an experienced administrator, with proven experience in providing high-quality administrative support. Demonstrating excellent accuracy, attention to detail, and the ability to work to deadlines, you will also be comfortable working independently in relation to less routine activities. You’ll have excellent IT skills, particularly in MS Office packages, and will have strong communication and interpersonal skills and the ability to deliver a service that impacts multiple key stakeholders.

Experience working with stakeholder/end user feedback to improve services and/or knowledge of the PGR landscape would also be advantageous.

What we can offer

In addition to salary, you will receive a yearly incremental pay rise, generous annual leave entitlement of 25 days holiday plus 7 university closure days and 8 bank holidays (pro rata for part time roles), a generous pension, access to world-class leisure facilities on campus, a range of travel schemes, and supportive family friendly benefits including an excellent on-site nursery. 

Further Information

To apply please submit a CV. You will also be asked some brief questions to help us understand your suitability for the role.

For more information about the role please contact Dr Ruan Elliott via

Interviews will be held remotely via Microsoft Teams on Friday 8th March 2024.

The University of Surrey is committed to providing an inclusive environment that offers equal opportunities for all.  We place great value on diversity and are seeking to increase the diversity within our community.  Therefore we particularly encourage applications from under-represented groups, such as people from Black, Asian and minority ethnic groups and people with disabilities.

Further details:    Job Description    
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